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Information for Incoming Exchange Students

Welcome to New College!  We are so excited you will be exchanging here soon!  We look forward to meeting you.  In the meantime, there are a few steps you need to take to prepare for your exchange, as described below.  You can also read about other students' experience: EcoLeague exchange students from Arizona here and NSE exchange students from Louisiana here.
Due November 1Special Registration Application, Student Dependent Status/Consent to Disclosure of Education Records, and official transcript

Please submit the Special Registration Application available here and the Student Dependent Status/Consent to Disclosure of Education Records available here.  You can either mail the Student Dependent Status/Consent to Disclosure of Education Records to the address provided below, or scan and email it to

Please send an official transcript from your home institution to the New College Office of the Registrar (see address below) and forward the email confirming receipt of your request to so we know your transcript is on its way.  Your official transcript should be sent directly from your home institution to our Registrar's Office (NOT our Admissions Office) using the mailing address below:

Office of the Registrar 
New College of Florida
5800 Bay Shore Rd 
Sarasota, FL 34243-2109

Please request your transcript ASAP as it can take a couple of weeks to get here and submit the Special Registration Application and the Student Dependent Status/Consent to Disclosure of Education Records no later than November 1.

Once your Special Registration Application has been processed, you will receive an email with your NCF email address, login credentials and instructions on updating your password.  

Feel free to contact the Office of the Registrar at or (941) 487-4230 to check on the status of your Special Registration Application.


Due November 1Immunizations 

Please refer to the information posted on our Student Health Services web page regarding mandatory and recommended immunizations:  Please complete the NCF immunization form and mail it back, along with any other documentation, by November 1, to the address below:

Student Health Services
Counseling & Wellness Center
5800 Bay Shore Road
Sarasota, FL 34243  

Their phone number is (941) 487-4256 in case you have any questions.


On-Campus Housing Application 

Once you receive your login credentials, you will be able to request on-campus housing here.  At the top of the page, click on "myNCF."  This will open your App GATEWAY page.  You will then open the "Housing Registration" app and complete your On Campus Housing Application.  You will need your NCF I.D. number and NCF email address to do so.  

Once you have submitted your application, you should contact Dr. Almeda Jacks at to confirm receipt.  Dr. Jacks will work with you in assigning a room for the semester/year.  Any question regarding housing or the housing application process should be directed to her.


Advocacy and Accessible Learning (AALC)

Students with disabilities are encouraged to contact the Advocacy and Accessible Learning Center (AALC) at for information and support in facilitating an accessible education experience at New College. The AALC helps assist students with accommodation requests for their academics, housing, and meal plan.  The AALC also provides support to students such as academic success coaching and assistive technology training, as well as referrals to disability-related support groups on campus. More information on the AALC is available here.


Academic Calendar and Classes

The NCF academic calendar is posted here.  Please note that exchange students should plan on arriving to campus on Tuesday prior to the beginning of classes.

The class schedule and course descriptions are released in early April for Fall semester and early November for Spring semester.

Important things to keep in mind when selecting classes:
  • New College does not have a pre-registration system.  Course registration happens during the first 10 days of the semester.  The academic contract, due within 10 days after the semester begins, serves as the official registration document.
  • The unit credit system is used at the undergraduate level at New College of Florida. One unit is equivalent to four (4) semester credits. Almost all courses at New College carry a unit of credit and a small number of them carry a half unit of credit. A half unit of credit is equivalent to two (2) semester credits.
  • New College students are considered to be full-time when enrolled in 3 units (12 semester credits).  Students here take 3 to 5 full-term classes (or equivalent) per semester.  However, you will need to discuss with your advisor what course load (number of units) your home institution will require you to take to be considered full-time while on exchange at New College.  Three New College units may not be considered to be full-time by your home institution. Each semester-long class is worth 4 CHE (1 unit).  Each Mod class (half-semester) is worth 2 CHE (half unit).
  • The College never awards grades or grade point averages. It is important to clarify in advance with your home institution, how New College courses will transfer to your degree program. You will receive narrative evaluations on all coursework, but there is no formula to convert the narratives to grades or a grade point average.